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TOWN OF HANSEN MEETING MINUTES

Howard Kohls , Chairperson * Pamela Martinson, Treasurer * Diane Kohls, Clerk

Brian Brock, Supervisor  * Wayne Brock, Supervisor

December 8, 2020

These minutes are in draft form and have not been approved by the Hansen Town Board.  They will be brought before the board for approval at the next meeting.

Board Members in Attendance:  Howard Kohls, Pamela Martinson, Diane Kohls, Brian Brock, Wayne Brock

Board Members Excused:  None

Others in Attendance:  None

Call to Order:  Chairperson, Howard Kohls, called the meeting to order at 7:31 p.m.

Approval of Clerks Minutes:   A motion was made by Brian, seconded by Wayne, to approve the minutes from the November 17, 2020 meeting.  Motion carried.

Expenditures and Treasurer Reports:  A motion was made by Wayne, seconded by Brian, to approve the expenditures and Treasurer reports.  Motion carried. 

Correspondence:  We received a thank you from the WRPS school district.

Road and Maintenance Concerns:  The bridge on Lincoln Road will be looked at by the County in the spring.  The approach to the bridge is very uneven.

Set Caucus Date:  The caucus date was set to January 12th at the beginning of the meeting.

Pay current bills:  A motion was made by Wayne, seconded by Brian, to pay the current bills as presented.  Motion carried. 

Old Business:  None

Public Input:  None

Next agenda items:  Caucus

Next meeting date:  January 12, 2021 @ 7:30 p.m.

Adjournment:  A motion was made by Wayne, seconded by Brian, to adjourn the meeting.  Motion carried.

The meeting was adjourned by Chairman, Howard Kohls, at 8:07 p.m.

Respectfully Submitted by Diane Kohls, Clerk, Town of Hansen

TOWN OF HANSEN MEETING MINUTES

Howard Kohls , Chairperson * Pamela Martinson, Treasurer * Diane Kohls, Clerk

Brian Brock, Supervisor  * Wayne Brock, Supervisor

November 17, 2020

These minutes are in draft form and have not been approved by the Hansen Town Board.  They will be brought before the board for approval at the next meeting.

Board Members in Attendance:  Howard Kohls, Pamela Martinson, Diane Kohls, Brian Brock, Wayne Brock

Board Members Excused:  None

Others in Attendance:  William Winch and Ralph Hamel

PUBLIC BUDGET HEARING AND SPECIAL MEETING OF TOWN OF ELECTORS

Call to Order:  Chairperson, Howard Kohls, called the meeting to order at 7:33 p.m.

Approval of 2021 Budget:  A motion was made by Wayne, seconded by Brian, to approve the 2021 Budget.  Motion carried.

Adopt 2020 Tax Levy and Approve Highway Expenditures:  A motion was made by Brian, seconded by Wayne, to adopt the 2020 Tax Levy of $190,905 and approve the 2021 Highway Expenditures of $198,133.

Adjourn meetings:  A motion was made by Wayne, seconded by Brian, to adjourn the budget hearing and special meeting.  Motion carried.  Meeting was adjourned at 7:49 p.m.

REGULAR MEETING

Call to Order:  Chairperson, Howard Kohls, called the meeting to order at 7:49 p.m.

Approval of Clerks Minutes:   A motion was made by Wayne, seconded by Brian, to approve the minutes from the October 13, 2020 meeting.  Motion carried.

Expenditures and Treasurer Reports:  A motion was made by Brian, seconded by Wayne, to approve the expenditures and Treasurer reports.  Motion carried. 

Correspondence:  Signed Pauls contract, Approved support letter for Broadband Expansion Project, and decided to go to $1000 deductible on Rural Insurance.

Road and Maintenance Concerns:  Poplar Road needs a load of gravel in the spring.  There was a patch done on Jefferson Road.

Ordinance to Exempt Treasurer Bond:  A motion was made by Brian, seconded by Wayne, to Exempt the Treasurer from a special bond.  Motion carried

Letter that gets mailed with taxes:  Diane will work on this to have ready to go with the tax bills.

Routes to Recovery and WEC Cares Grant Updates:  Diane submitted the final claim of $9,694.53 for R2R grant that included the items for the three school districts.  We received our payment for the WEC Cares Grant.

Snow Plow Agreements:  The snow plow agreements with Wood, Sigel, and Seneca were signed.

Pay current bills:  A motion was made by Brian, seconded by Wayne, to pay the current bills as presented.  Motion carried. 

Old Business:  None

Public Input:  Ralph Hamel suggested putting something in with the taxes advising residents to make sure that their escrow amount is correct so that the Treasurer does not have to issue refunds.

Next agenda items:  Caucus date

Next meeting date:  December 8, 2020 @ 7:30 p.m.

Adjournment:  A motion was made by Brian, seconded by Wayne, to adjourn the meeting.  Motion carried.  The meeting was adjourned by Chairman, Howard Kohls, at 8:55 p.m.

Respectfully Submitted by Diane Kohls, Clerk, Town of Hansen

TOWN OF HANSEN MEETING MINUTES

Howard Kohls , Chairperson * Pamela Martinson, Treasurer * Diane Kohls, Clerk

Brian Brock, Supervisor  * Wayne Brock, Supervisor

October 13, 2020

These minutes are in draft form and have not been approved by the Hansen Town Board.  They will be brought before the board for approval at the next meeting.

Board Members in Attendance:  Howard Kohls, Pamela Martinson, Diane Kohls, Brian Brock, Wayne Brock

Board Members Excused:  None

Others in Attendance:  William Winch and Ralph Hamel

Call to Order:  Chairperson, Howard Kohls, called the meeting to order at 7:30 p.m.

Approval of Clerks Minutes:   A motion was made by Wayne, seconded by Brian, to approve the minutes from the September 8, 2020 meeting.  Motion carried.

Expenditures and Treasurer Reports:  A motion was made by Wayne, seconded by Brian, to approve the expenditures and Treasurer reports.  Motion carried. 

Correspondence:  We received the Pittsville Fire & EMT contracts, so they need to be signed and mailed back.

Road and Maintenance Concerns:  The bridge on Spruce Road was repaired on both sides by the County.  The culvert/bridge on Coolidge Road needs to be replaced.  Howie will put it on the 50/50 road program along with the bridges on Grant and Oak Road.

Routes to Recovery and WEC Cares Grant Updates:  We received the WEC Cares grant of $688.40.  Routes to Recovery has $11,250 available and the remaining balance can be used to purchase items for local school districts.  A motion was made by Wayne, seconded by Brian, to donate $7,000 to WRPS, and $1,000 to each Auburndale and Pittsville school districts.  Motion carried.

Pay current bills:  A motion was made by Brian, seconded by Wayne, to pay the current bills as presented.  Motion carried. 

Old Business:  Open book will be on October 20th and Board of Review will be on October 27th from 5-7 pm.

Public Input:  It was brought up that some of the red fire signs that are facing west are starting to fade.

Next agenda items:  Budget Hearing

Next meeting date:  November 17, 2020 @ 7:30 p.m.

Adjournment:  A motion was made by Wayne, seconded by Brian, to adjourn the meeting.  Motion carried.

The meeting was adjourned by Chairman, Howard Kohls, at 8:41 p.m.

Respectfully Submitted by Diane Kohls, Clerk, Town of Hansen

TOWN OF HANSEN MEETING MINUTES

Howard Kohls , Chairperson * Pamela Martinson, Treasurer * Diane Kohls, Clerk

Brian Brock, Supervisor  * Wayne Brock, Supervisor

September 8, 2020

These minutes are in draft form and have not been approved by the Hansen Town Board.  They will be brought before the board for approval at the next meeting.

Board Members in Attendance:  Howard Kohls, Pamela Martinson, Diane Kohls, Brian Brock, Wayne Brock

Board Members Excused:  None

Others in Attendance:  William Winch and Ralph Hamel

Call to Order:  Chairperson, Howard Kohls, called the meeting to order at 7:31 p.m.

Approval of Clerks Minutes:   A motion was made by Brian, seconded by Wayne, to approve the minutes from the August 11, 2020 meeting.  Motion carried.

Expenditures and Treasurer Reports:  A motion was made by Wayne, seconded by Brian, to approve the expenditures and Treasurer reports.  Motion carried. 

Correspondence:  Aaron Andre asked that we take a look at his ditch in front of his house that is not draining.  Brian Brock will call him and go take a look at it with him.

Road and Maintenance Concerns:  The bridge on Spruce Road still needs to be repaired on both sides by the County.  Howard would like to get waterproof stickers that say Property of the Town of Hansen to put on the back of the road signs.  A bill needs to be sent to Dean Henke for a culvert.

Routes to Recovery and WEC Cares Grant Updates:  Diane sent in the paperwork for the WEC Cares grant of $688.40.  We should see that money soon.  Routes to Recovery has $11,250 available and Diane will submit the rest of the claims for additional costs to this grant.

Budget Worksheet:  The board looked over the budget worksheet.

Pay current bills:  A motion was made by Brian, seconded by Wayne, to pay the current bills as presented.  Motion carried. 

Old Business:  None

Public Input:  Ralph Hamel suggested that the black mark left by Scott Construction should get cleaned up either by Scott Construction or by the Town employees.

Next agenda items:  Budget and Board of Review Date

Adjournment:  A motion was made by Brian, seconded by Wayne, to adjourn the meeting.  Motion carried.

The meeting was adjourned by Chairman, Howard Kohls, at 8:23 p.m.

Respectfully Submitted by Diane Kohls, Clerk, Town of Hansen

TOWN OF HANSEN MEETING MINUTES

Howard Kohls , Chairperson * Pamela Martinson, Treasurer * Diane Kohls, Clerk

Brian Brock, Supervisor  * Wayne Brock, Supervisor

August 11, 2020

These minutes are in draft form and have not been approved by the Hansen Town Board.  They will be brought before the board for approval at the next meeting.

Board Members in Attendance:  Howard Kohls, Pamela Martinson, Diane Kohls, Brian Brock, Wayne Brock

Board Members Excused:  None

Others in Attendance:  None

Call to Order:  Chairperson, Howard Kohls, called the meeting to order at 5:32 p.m.

Approval of Clerks Minutes:   A motion was made by Brian, seconded by Wayne, to approve the minutes from the July 14, 2020 meeting.  Motion carried.

Expenditures and Treasurer Reports:  A motion was made by Brian, seconded by Wayne, to approve the expenditures and Treasurer reports.  Motion carried. 

Correspondence:  None

Road and Maintenance Concerns:  The chip sealing is done.  The bridge on Spruce Road will be repaired on both sides by the County.

COVID Grant Opportunities:  There are two grants that the Town can apply for.  The WEC Cares grant is for $688.40 and the Routes to Recovery is $11,250.  We should not need the total amount but Diane will apply for these grants so the Town can get reimbursed for their additional expenses due to COVID.

Pay current bills:  A motion was made by Brian, seconded by Wayne, to pay the current bills as presented.  Motion carried. 

Old Business:  None

Public Input:  None

Next agenda items:  Budget and Board of Review

Adjournment:  A motion was made by Brian, seconded by Wayne, to adjourn the meeting.  Motion carried.

The meeting was adjourned by Chairman, Howard Kohls, at 6:17 p.m.

Respectfully Submitted by Diane Kohls, Clerk, Town of Hansen

TOWN OF HANSEN MEETING MINUTES

Howard Kohls , Chairperson * Pamela Martinson, Treasurer * Diane Kohls, Clerk

Brian Brock, Supervisor  * Wayne Brock, Supervisor

July 14, 2020

These minutes are in draft form and have not been approved by the Hansen Town Board.  They will be brought before the board for approval at the next meeting.

Board Members in Attendance:  Howard Kohls, Pamela Martinson, Diane Kohls, Brian Brock, Wayne Brock

Board Members Excused:  None

Others in Attendance:  Kelly Phillippi

Call to Order:  Chairperson, Howard Kohls, called the meetting to order at 7:31 p.m.

Approval of Clerks Minutes:   A motion was made by Wayne, seconded by Brian, to approve the minutes from the June 9, 2020.  Motion carried.

Expenditures and Treasurer Reports:  A motion was made by Brian, seconded by Wayne, to approve the expenditures and Treasurer reports.  Motion carried. 

Correspondence:  None

Road and Maintenance Concerns:  The patching on Oak Road and the culverts on Hickory and Spruce will be done by the county soon.  The people that live on Walnut would like a dead end sign and some gravel to fill the pot holes.  Howard will have Duane take a look at Walnut to see what needs to be done.

Pay current bills:  A motion was made by Wayne, seconded by Brian, to pay the current bills as presented.  Motion carried. 

Old Business:  None

Public Input:  Kelly Phillippi wanted to know what the chance of getting some work done on Apple Road was.  Howie is going to have Scott Construction take a look at it and let him know if anything can be done.

Next agenda items:  None

Adjournment:  A motion was made by Brian, seconded by Wayne, to adjourn the meeting.  Motion carried.

The meeting was adjourned by Chairman, Howard Kohls, at 8:21 p.m.

Respectfully Submitted by Diane Kohls, Clerk, Town of Hansen

TOWN OF HANSEN MEETING MINUTES

Howard Kohls , Chairperson * Pamela Martinson, Treasurer * Diane Kohls, Clerk

Brian Brock, Supervisor  * Wayne Brock, Supervisor

June 9, 2020

These minutes are in draft form and have not been approved by the Hansen Town Board.  They will be brought before the board for approval at the next meeting.

Board Members in Attendance:  Howard Kohls, Pamela Martinson, Diane Kohls, Brian Brock, Wayne Brock

Board Members Excused:  None

Others in Attendance:  Ralph Hamel and Bill Winch

Call to Order:  Chairperson, Howard Kohls, called the meetting to order at 7:33 p.m.

Approval of Clerks Minutes:   A motion was made by Wayne, seconded by Brian, to approve the minutes from the May 12, 2020.  Motion carried.

Expenditures and Treasurer Reports:  A motion was made by Wayne, seconded by Brian, to approve the expenditures and Treasurer reports.  Motion carried. 

Correspondence:  The town residents should have all received the postcard from Pauls and Associates about the revaluation.  They are starting the revaluation on June 15, 2020.  There is a highway seminar in Pittsville that Howard, Brian, and Wayne plan on attending.  Howard received a letter about the 50/50 road aid and he will renew that.

Road and Maintenance Concerns:  We need gravel on some of the roads, mainly Maplewood, Willow, McKinney & Pine Lane.  The town will do them as we can afford to.

Change the time of the August meeting due to voting:  The August meeting time will be 5:30 instead of the normal 7:30 p.m.

Pay current bills:  A motion was made by Brian, seconded by Wayne, to pay the current bills as presented.  Motion carried. 

Old Business:  None

Public Input:  Ralph Hamel mentioned that there is a sign laying in the ditch on Poplar Lane.  One of the board members will go check it out.  Bill Winch would like to see a price per gallon on the fuel and LP on the payable sheet.

Next agenda items:  None

Adjournment:  A motion was made by Brian, seconded by Wayne, to adjourn the meeting.  Motion carried.

The meeting was adjourned by Chairman, Howard Kohls, at 8:12 p.m.

Respectfully Submitted by Diane Kohls, Clerk, Town of Hansen

TOWN OF HANSEN MEETING MINUTES

Howard Kohls , Chairperson * Pamela Martinson, Treasurer * Diane Kohls, Clerk

Brian Brock, Supervisor  * Wayne Brock, Supervisor

May 12, 2020 – Adjourn Board of Review & Regular Meeting

These minutes are in draft form and have not been approved by the Hansen Town Board.  They will be brought before the board for approval at the next meeting.

Board Members in Attendance:  Howard Kohls, Pamela Martinson, Diane Kohls, Brian Brock, Wayne Brock

Board Members Excused:  None

Others in Attendance:  Chase Brockman

Call to Order:  Chairperson, Howard Kohls, called the Board of Review to order at 5:30 p.m.

Adjourn Board of Review to September 8, 2020 @ 8:00 p.m.:  A motion was made by Brian, seconded by Wayne to adjourn the board of review until September 8, 2020 @ 8:00 p.m.  Motion carried.

Call to Order:  Chairperson, Howard Kohls, called the regular board meeting to order at 5:31 p.m.

Approval of Clerks Minutes:   A motion was made by Brian, seconded by Wayne, to approve the minutes from the April 21, 2020 meeting.  Motion carried.

Expenditures and Treasurer Reports:  A motion was made by Wayne, seconded by Brian, to approve the expenditures and Treasurer reports.  Motion carried. 

Correspondence:  The county sent a letter about the salt/sand overcharges explaining why they happened and what the procedure is for picking up salt/sand.  Howard will pass the information on to the drivers.

Road and Maintenance Concerns:  There is a hole in the road in front of the sand plant on Oak that the board will hire the county to fix so that it is done right.  Howard will have the county fix the culverts that need repair too.

Open bids for chip sealing:  Scott Construction is the only one that bid the chip sealing project.  Chase Brockman suggested using the 350 degree asphalt (hot oil) instead of the CRS-2 Emulsion.  Brian made a motion to accept the bid with the 350 degree asphalt (hot oil) and the $5100 extra to double seal Grant Road between North Road and Oak Road, seconded by Wayne.  Total contract price is $89,021 including the extra.  Motion carried.

Election Worker Wages:  Diane checked with Dixie and the Village of Vesper election workers are making the same wage as our poll workers so their pay will stay the same.

Pay current bills:  A motion was made by Brian, seconded by Wayne, to pay the current bills as presented.  Motion carried. 

Old Business:  None

Public Input:  None

Next agenda items:  None

Adjournment:  A motion was made by Brian, seconded by Wayne, to adjourn the meeting.  Motion carried.

The meeting was adjourned by Chairman, Howard Kohls, at 6:20 p.m.

Respectfully Submitted by Diane Kohls, Clerk, Town of Hansen

TOWN OF HANSEN MEETING MINUTES

Howard Kohls , Chairperson * Pamela Martinson, Treasurer * Diane Kohls, Clerk

Brian Brock, Supervisor  * Wayne Brock, Supervisor

April 21, 2020

These minutes are in draft form and have not been approved by the Hansen Town Board.  They will be brought before the board for approval at the next meeting.

Board Members in Attendance:  Howard Kohls, Pamela Martinson, Diane Kohls, Brian Brock, Wayne Brock

Board Members Excused:  None

Others in Attendance:  None

Call to Order:  Chairperson, Howard Kohls, called the meeting to order at 7:50 p.m.

Approval of Clerks Minutes:   A motion was made by Wayne, seconded by Brian, to approve the minutes from the March 10, 2020 meeting.  Motion carried.

Expenditures and Treasurer Reports:  A motion was made by Wayne, seconded by Brian, to approve the expenditures and Treasurer reports.  Motion carried. 

Correspondence:  Fahrner Ashphalt sent a bid for crack filling at $1.95 per pound.  The board usually sets aside $10,000 for crack filling each year.  A certified survey map review form was sent from the county for approval Gerri Krueger’s land.  A motion was made by Brian, seconded by Wayne, to accept the Fahrner asphalt bid and approve the survey map for Gerri Krueger’s land.  Motion carried.

Road and Maintenance Concerns:  Diane had a complaint about how many potholes were on Walnut.  All of the roads will be graded as soon as the plow comes off.  There are two culverts that will need a patch where the culvert is (one on Hickory and one on Spruce). A motion was made by Wayne, seconded by Brian to hire Wood County to do the repairs.  Motion carried.  Howard applied for the 50/50 road aid.  It works like a matching grant from the County for road work.  This year the amount is $5,000.

Road Inspection Report & Chip sealing:  The road inspecton was done.  The board needs to put out a notice of bids for the chip sealing work that will be done on Grant Road.  A notice will go in the Pittsville Record as soon as it is typed up.  Brian made a motion to put the notice of bids in the Pittsville Record, seconded by Wayne.  Motion carried.

Elections (Absentee ballots, copier lease, election worker wages):  Diane shared with the board that there were 120 absentees mailed out for the 04/07 election and over 85 already for the 05/12 election.  This has cost way more than most elections because of the safety shield that was built for the election workers and all of the additional postage which will carry through to the end of the year because many voters selected to get an absentee through the end of the year.  Diane said if it wasn’t for the fact that she had the leased copier/scanner she would have quit as processing all of those on the old printer/scanner would have been a nightmare.  Diane asked the board to approve another year lease on the printer/scanner at a cost of $589.60.  A motion was made by Brian, seconded by Wayne to approve the lease for one year and then see how it goes.  Motion carried.  Diane also mentioned that the poll workers may need a raise.  She will check with Dixie to see what she pays her workers because our workers should make the same.

Pay current bills:  A motion was made by Wayne, seconded by Brian, to pay the current bills as presented.  Motion carried. 

Old Business:  None

Public Input:  None

Next agenda items:  Open bids for chip sealing, election wages

Adjournment:  A motion was made by Wayne, seconded by Brian, to adjourn the meeting.  Motion carried.

The meeting was adjourned by Chairman, Howard Kohls, at 9:18 p.m.

Respectfully Submitted by Diane Kohls, Clerk, Town of Hansen

TOWN OF HANSEN MEETING MINUTES

Howard Kohls , Chairperson * Pamela Martinson, Treasurer * Diane Kohls, Clerk

Brian Brock, Supervisor  * Wayne Brock, Supervisor

March 10, 2020

Board Members in Attendance:  Howard Kohls, Pamela Martinson, Diane Kohls, Brian Brock, Wayne Brock

Board Members Excused:  None

Others in Attendance:  William Winch, Ralph Hamel, and Chase Brockman

Call to Order:  Chairperson, Howard Kohls, called the meeting to order at 7:31 p.m.

Approval of Clerks Minutes:   A motion was made by Brian Brock, seconded by Wayne Brock, to approve the minutes from the February 11, 2020 meeting.  Motion carried unanimously.

Expenditures and Treasurer Reports:  A motion was made by Brian Brock, seconded by Wayne Brock, to approve the expenditures and Treasurer reports.  Motion carried unanimously. 

Correspondence:  JJ’s Brushcutting sent a letter with the amounts for mowing the ditch.  A motion was made by Brian Brock, seconded by Wayne Brock, to accept the proposal.  Motion carried unanimously.

Road and Maintenance Concerns:  There is an asphalt seminar that Brian, Wayne, and Howard will attend.  Barrels were put up on Maplewood by the culvert.  The ditch in front of Tim Scheunemann’s needs to be cleaned out this year.

Scott Construction:  Chase Brockman went over the different types of oils used in asphalt repair.  Hot oil is 95% asphalt and is better than emulsified oil.  It is usually around the same cost as emulsfied oil.  He gave Brian Brock an example of where they used both oils side by side so he could go check it out.  The stone used most often is fractured granite.  A larger stone is actually better because more oil goes underneath it.

2020 UW-Green Bay Clerk Institute Scholarship:  Diane plans on applying for this scholarship.  It will cover the cost of the seminar but may not cover the cost of the room.  It would be 5 nights of hotel as it is a week long seminar.  The board agreed to pay for the room cost if the scholarship does not.

Pay current bills:  A motion was made by Brian Brock, seconded by Wayne Brock, to pay the current bills as presented.  Motion carried unanimously. 

Old Business:  SWC Humane Society signed a new contract to only have dogs dropped off/picked up.  The old contract also included cats but she was willing to take them off of the contract and then whoever takes them in would be responsible to cover the costs.  The revaluation by Pauls & Associates should be done by October.

Public Input:  None

Next agenda items:  None

Adjournment:  A motion was made by Brian Brock, seconded by Wayne Brock, to adjourn the meeting.  Motion carried unanimously.

The meeting was adjourned by Chairman, Howard Kohls, at 8:54 p.m.

Respectfully Submitted by Diane Kohls, Clerk, Town of Hansen